Inclement Weather Procedure

Inclement Weather Procedure

We are always deeply reluctant to close the school unless we truly have no other choice. However, there are several factors which, combinedtogether, have affected our enforced closure in the past:

  • some main roads may be running smoothly whilst local roads can be extremely icy and dangerous due to our rural location during bad weather
  • our school site can be affected by black ice
  • a large number of our pupils travel to school by bus and when weather conditions are poor the buses are sometimes unable to run or journeys take a great deal longer
  • staff at our school travel in from a wide range of places up to 40 or so miles away from Hadleigh and can encounter problems travelling to work.

Clearly, the safety of pupils travelling to school is of paramount importance as is their safety on the school site. It is crucial, when we are open, to ensure we have sufficient staffing to safeguard children as well as have the time to make the site safe.

Our ‘Inclement Weather Procedure’ is as follows……..

From 7:00am on any day where weather looks like it could prevent us from opening, our

website will state one of three things:

  • School Open
  • School Closed
  • Inclement weather procedure in place 

The decision will also be mentioned on the usual radio channels and websites:

Heart FM on 97.1 or 96.4 FM

BBC Radio Suffolk 95.5, 103.9 or 104.6 FM


We would advise families to consult the school website in the first instance as there is often a delay in messages being relayed from our texting service and Suffolk websites and/or radio channels when high volumes of information are being sent by many organisations.

Please do NOT contact the radio stations direct.

School Open 

If the school is described as Open, then we will be operating as usual and children will arrive and leave at the usual time

School Closed

If the school is described as Closed, then no children can be admitted.

Inclement Weather Procedure

If the “inclement weather procedure” is in place, pupils should delay their journey into school, aiming to arrive for 10:25am. Buses will be informed and will collect pupils two hours later than usual.

The day will then run as follows:

10:25 Registration

10.40 Lesson 2

11:40 Lesson 3

12:55 Lunch

1.35 Lesson 4

2:35 Close

If we are concerned about lunch-time safety, pupils will be instructed to remain in the building through this 30 minute session, with staff on duty to ensure pupil safety is maintained. Should this bad weather procedure be adopted, pupils are encouraged to bring a packed lunch to school as catering arrangements will be limited during the available time. Buses will be organised to take pupils home at 2:35pm.

This delayed start and early ending ensures we have adequate time to clear the site in the morning and buses/cars are able to travel in daylight when roads are less busy and temperatures might rise to make journeys much safer. It also ensures that pupils are able to participate in 3 out of the 4 scheduled learning sessions for that day.

As ever a decision about sending pupils to school in difficult weather conditions must be made by each individual family, as local conditions can vary considerably.

Closing the school early

On occasion, weather conditions can deteriorate over the day and we may be forced to take the decision to close the school early so that pupils and staff can get home safely. Any decision to close is always made to give sufficient time to arrange for transport to get pupils home safely.

Pupils who live locally will be allowed to walk home if it is safe to do so. Pupils who need to be collected will contact their parents/carers.

We will record the planned destination of every pupil before they leave the school site. It is very important that you discuss with your child the plan you want them to follow so that they know exactly what to do if they are sent home early. It is also essential that the school and your child are able to contact you. Due to pressure on our phone lines, it would be helpful if parents only attempt to ring the school in a real emergency and not just to find out the state of play. We will do our best to keep parents fully informed through texting and our website The local radio stations will also be informed.

The most important consideration in these procedures is everyone’s safety and well-being. Any pupil who is uncertain whether they can get home, or to their planned place of safety, should stay at the school and remain in the care of the senior staff in charge.

At times there may be other reasons, unrelated to the weather, that force the closure of the school. Your support, co-operation and consideration for all the factors involved will be appreciated when these situations arise.

Please ensure that we are able to contact you in the event of an early closure by letting us know of any changes to your contact details or those of the person you have nominated to look after your child/ren.

If you require further clarification regarding these procedures please contact the school.